HVAC Preventative Maintenance Report
A routine (scheduled) preventive maintenance record for heating, ventilation and air-conditioning — filters and coils, fans and belts, refrigerant and electrical checks, condensate and controls — aligned to AS/NZS 3666, with results and space for defects.
Frequently asked questions
What does the HVAC Preventative Maintenance Report cover?
A routine (scheduled) preventive maintenance record for heating, ventilation and air-conditioning — filters and coils, fans and belts, refrigerant and electrical checks, condensate and controls — aligned to AS/NZS 3666, with results and space for defects.
How often should HVAC equipment be serviced?
Service frequency for air-conditioning and mechanical ventilation is driven by the manufacturer's recommendations and your preventive-maintenance schedule, plus any applicable requirements such as AS/NZS 3666 for systems affecting indoor air quality.
Who can carry out this service and complete the record?
HVAC maintenance should be performed by a suitably qualified technician. Work involving refrigerant requires the appropriate refrigerant handling licence (ARCtick) in Australia.
Is this the official AS/NZS 3666 document?
No. This is a free, practical record template aligned to the requirements of AS/NZS 3666. It is not a copy of the published standard and does not replace it — Australian Standards are copyright to Standards Australia. Always work to the current edition of AS/NZS 3666 and your state or territory's requirements.
This is a general template aligned to the requirements of AS/NZS 3666. It is provided as a guide only and is not a substitute for the published standard or manufacturer instructions. Always work to the current edition of the relevant standard and your jurisdiction's requirements, and have routine service carried out by a competent, appropriately licensed person.
Do this inspection on your phone
traqR auto-schedules recurring air-conditioning / hvac service, captures photos and defects on site, and stores every record for audit. Try it free for 14 days.