One ute is a cost you can feel; a fleet is one you have to manage. Estimate the total annual cost of running every vehicle — fuel and fixed costs combined.
As the fleet grows, traqR keeps vehicle and travel costs tied to jobs, so your pricing keeps pace with what the fleet actually costs. Try it free for 14 days.
Start free trialStart with the fuel and fixed costs of an average vehicle — rego, insurance, servicing, tyres and finance or depreciation all included.
Scale that per-vehicle cost by how many vehicles you run to get the total the fleet costs the business each year.
Per week, per vehicle and per kilometre figures make the fleet cost easy to budget for and to build into your overheads and pricing.
It depends on the vehicles and kilometres, but a work ute commonly costs $10,000–$18,000 a year all-in. Multiply that by the number of vehicles and a small fleet of four can easily cost $50,000–$70,000 a year — one of the largest overheads in a trades business after wages.
Registration and CTP, insurance, scheduled servicing and repairs, tyres, and finance payments or depreciation. These are the costs that turn up regardless of how far the vehicle travels. Our vehicle running cost calculator works out the fixed cost for a single vehicle in detail.
Right-size the fleet to the work, keep vehicles serviced to avoid big repair bills, plan job runs to cut unnecessary kilometres, review insurance and finance regularly, and track fuel use to spot problem vehicles or driving habits. Better job scheduling reduces both fuel and travel time at once.
Usually both feed into pricing: fleet cost sits in your business overheads, which your charge-out rate is set to cover, and you may also add travel or call-out charges for out-of-area jobs. The key is making sure the fleet is paid for somewhere in your pricing, not quietly absorbed.
This calculator is a general estimate using average figures across your fleet. Real costs vary by vehicle, usage, insurance, finance and depreciation. Use your own numbers and check the tax treatment of vehicle costs with your accountant.
As the fleet grows, traqR keeps vehicle and travel costs tied to jobs so your pricing keeps pace. Try it free for 14 days.